Operations Manager

Job Title: Operations Manager 
Client: Retail Project Solutions
Reporting to: Project Manager
Location: Baghdad

Mission
The Operations Manager will oversee all phases of project execution. This includes organizing staff and stakeholders, project planning and control, and implementation. The Operations Manager will lead operational aspects of projects and collaborate with other departments as directed by the Project Manager.

Essential Duties:

1. Define the Project Scope

• Create a detailed work plan that identifies and sequences all activities required to complete the project.
• Determine the necessary resources (time, budget, equipment, etc.) and develop an estimated budget.
• Develop a project completion schedule and allocate resources accordingly.
• Review and revise the schedule with senior management and all impacted staff.
• Define objectives and evaluation criteria for project completion.

2. Organize Staff and Stakeholder Selection

• In consultation with the Project Manager, recruit qualified staff and stakeholders to carry out project activities.
• Facilitate stakeholder and staff meetings, take minutes, and summarize deliverables.
• Manage project staff and/or volunteers in accordance with the organization’s established policies and procedures.
• Ensure that all project personnel receive proper orientation.
• Identify and present qualified consultants to senior management as needed.

3. Implement the Project

• Execute the project according to the approved plan.
• Develop forms and records to document project activities.
• Establish and maintain organized project files to ensure secure documentation.
• Monitor project progress and make necessary adjustments to ensure success.
• Prepare and submit progress reports to the Project Manager.
• Regularly review the quality of completed work with the project team to ensure it meets established standards.

4. Control the Project

• Prepare and submit project progress reports to senior management.
• Monitor all budgeted expenditures.
• Track cash flow projections and report variances to senior management.
• Manage project funds in line with established accounting procedures.
• Ensure financial records are accurate and up to date.

5. Evaluate the Project

• Ensure deliverables are completed on time, within budget, and to the required quality standards.
• Evaluate project outcomes based on planning phase objectives.

Requirements:

• B.SC degree in Interior Design, Architecture, Engineering, Construction Management, Business Administration, or a related field.
• High proficiency in MS Project, Primavera, AutoCAD, and other related software.
• Minimum 6 years of experience in logistics and project management.
• Strong organizational, research, and analytical skills.
• Excellent verbal and written communication skills.
• Proven ability to build and maintain internal and external partnerships.
• Strong comprehension skills to understand and communicate information effectively.
• Ability to accurately enter, transcribe, and manage project data.