Senior Finance Supervisor - Erbil

Summary:
The Senior Finance Supervisor is responsible to support Country Finance Manager for leading the finance teams, ensuring compliance with Organization’s standards and local rules in the finance field, financial strategy and steering and operational financial management within his/her area of responsibility.
She/he replaces the Country Finance Manager in his/her absence.

Responsibilities:
Mission 1: Management

• Embodies Organization’s values on a daily basis (Manager as a role model).
• Understands the strategy, makes it explicit, translates it into operational objectives for his or her team, leads the necessary changes. Gives meaning to each management action. Encourages inter and intra-departmental exchanges of practice. Encourages innovation and risk-taking (Manager as coach for meaning).
• Organizes the operational management of his or her team, structures the work around identified processes, steers performance and facilitates the resolution of problems (Operational manager).
• Contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to Organization.
• Ensures compliance with the code of conduct of institutional policies, the state.

Mission 2: Strategy and steering

• Support CFM and participate in Contributing towards the drafting, revision and implementation of the financial section of the Operational.
• Support CFM in Strategy (StratOp) within his or her area of responsibility area and in line with Organization’s financial policies.
• Oversees the breakdown of financial strategy into action plans and advises on financial issues together with CFM.
• Produces, compiles and analyses financial indicators and, if necessary, creates additional indicators together with CFM.
• Is in charge of the assessment, mitigation and treatment of financial risks. Reports on incidents and their treatment to his or her line manager and functional managers.
• Oversees the Organization’s external representation activities related to financial issues, takes part in inter-NGO working groups and ensures the development of partnerships in his or her geographical area.

Mission 3: Standards and expertise

• Together with CFM oversees the deployment and monitors compliance with all of Organization’s financial policies, processes and tools within his or her area of responsibility and, if necessary, develops specific financial tools overseen by his or her line and functional management.
• Support CFM on directing and controlling of Organization’s compliance with the legal framework of the country or countries of intervention and monitors changes in standards and case law and in the practices of other stakeholders working in the finance field.
• Together with CFM Ensures the production and filing of financial documents ensuring the legality of Organization’s operations in the country or countries of intervention.
• Together with CFM Ensures compliance with the General Data Protection Regulation (GDPR).
• Together with CFM Ensures implementation of and compliance with procedure for archiving financial documents and the publication and updating of financial documents in the dedicated workspaces.
• Together with CFM supervise internal control in his or her area of responsibility, as well as any necessary corrective actions.

Mission 4: Operational implementation
Responsibility 1: Contributes to financial and budget management.

• Drafting of budgets and verifying that Organization’s funds are being used in an optimal manner in his area of responsibility under the supervision of CFM.
• With the support of CFM ensures the accuracy and updating of financial information and coordinates the process of reporting and compiling financial information in accordance with the financial calendar.
• Produces the summary notes necessary for financial management and identifies risks. Supports budget holders with their financial steering under the supervision of Line manager.
• Together with CFM Analyses the financial aspects of partnership agreements and checks the accuracy and conformity of partners’ accounts and documentation before payment.
• Contributes towards optimizing the use of the Organization’s own Funds.
• Prepares responses to questions from internal and statutory auditors.

Responsibility 2: Ensures the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations.

• Directs the drafting of funding proposals for institutional donors and the construction of funding schedules.
• Supervises and accompanies the drafting of funding proposals and optimizes the funding schedules (coverage of office and support costs); compiles and coordinates multi-program proposals when the program is the lead.
• Examines, alerts to and even negotiates the conditions of funding agreements before they are signed (payment dates and methods and financial reports, methods of justification of expenditure, exchange rates, audits, etc.). Ensures that these obligations are realistic and compatible with HI procedures.
• Supporting country finance Manager on Controls the monitoring of expenditure against funding and reports to the budget holders. Monitors consumption rates, issues alert in the event of a risk of non-compliance with the flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
• Ensure the production and quality of financial reports for donors by checking compliance with donor guidelines with country finance manager.
• Ensures that donor payments are made, or reminders sent and that line and functional managers are informed of delays in payments
• Ensures that information concerning donor contracts is entered in the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports, etc.
• Coordinates responses to requests from internal and external auditors and ensures the successful conclusion of audits, defining any corrective actions to be implemented together with the Country Finance Manager.

Mission 5: Profession facilitation

• Puts in place and monitors the elements of his or her profession that fall within his or her area of responsibility: dissemination, use and contribution to revisions of standards, monitoring of recommendations for the skills development of the teams, etc.
• Coordinates professional facilitation in his or her area of responsibility, fosters a team spirit and ensures the inclusion of all team members by encouraging regular contributions, especially through practice-sharing.
• Develops a pool of local talent.

Mission 6: Emergency Preparedness and Response

• Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure Organization’s quick and efficient response.

Minimum Requirements:

• A university degree and/or experience in Finance is required.
• Minimum of 3 years’ experience in a management roll is required.
• Minimum of 4 years’ experience in Financial Management and financial analysis.
• Fluency in English, Arabic and Kurdish languages.
• Able to travel or reallocate in Iraq.
• Ability to work independently, be flexible and work well under pressure in a fast-paced team environment.
• Excellent communication, analysis and negotiation skill, availability to work with a variety of stakeholders.
• Punctuality and respect for rules and procedures.
• Must be able to maintain the highest level of confidentiality regarding work-related information and data.
• Female candidates are strongly encouraged to apply. 

Skills:

• Management skills (identical for all managers).
• Being capable of helping team members to progress in developing his/her staff ‘s ability to work autonomously.
• Knowing how to position oneself so things can move forward.